probate process

Probate Process and Probate Courts – Dealing With A Deceased Assets

What is the probate process?

Probate is the process by which a deceased person’s property, known as the “estate,” is passed to his or her heirs and legatees (people named in the will). The entire process, supervised by the probate court, usually takes about a year. Although distributions from the estate prior to its closing is possible – it would be done at the risk of the executor so it is often avoided until the claims period has expired and a court has approved the terms of distribution to the heirs and beneficiaries.

What property is subject to the probate process?

The probate estate includes all property held in the decedent’s name. Certain kinds of property, such as property owned jointly by the deceased and another person, life insurance, and property held in trust, are not part of the probate estate and are not subject to the probate process. For example, jointly owned bank accounts pass automatically to the surviving joint owners upon the death of one of the owners without going through probate. The nonprobate property, however, is part of the decedent’s taxable estate (see below).

How is the probate process started?

First, a petition for probate of the will must be filed with the probate court, along with the original will and a certified copy of the death certificate. Each City and Town in Rhode Island has its own probate court and the petition should be filed with the probate clerk of the city or town the decedent lived in. Notice must be mailed to all of the decedent’s heirs at law (usually the surviving spouse, children, and children of any deceased children), to those named as beneficiaries in the will, the Division of Medicaid Assistance and, if a charity is involved or there are no heirs at law, to the Attorney General. Notice must be also published in a local newspaper. If no one objects by a deadline set by the court, the personal representative or executor named in the will is appointed by the court.

What does the personal representative/executor do?

The personal representative or executor is responsible for collecting the probate property and for paying any debts of the estate. The personal representative or executor must file with the probate court an itemized list, known as an “inventory,” of the probate property, including the value of each item. The personal representative must file an estate tax return within nine months of the date of death. This is true even if no estate tax is owed, if the decedent owned real estate or the personal representative wants his or her final accounting (see below) allowed by the probate court. Creditors of the estate have one year from the date of death to bring claims against the estate. Personal representatives generally wait until this claim period has expired to complete distribution of the estate according to the terms of the will. As his or her final responsibility, the personal representative must file an accounting with the probate court showing the income and expenditures of the estate administration.

The probate process is one that many people wish to avoid because of the time and expense involved. Through the drafting of a proper estate plan, many of the issues and inconveniences can be avoided. Contact our office to discuss the probate process in greater detail and a estate plan that best works for you.